Grassroots Jobsource

Finance and Office Manager Posted Oct 03
Great Peninsula Conservancy , Bremerton, WA
Great Peninsula Conservancy, the regional land trust working in Kitsap, north Mason, and west Pierce counties, WA, is seeking a Finance and Office Manager to join our dynamic team of professionals committed to conservation.

Located a short ferry ride from Seattle in downtown Bremerton, Washington, Great Peninsula Conservancy has preserved over 10,500 acres of evergreen forests, salmon streams, marine shorelines, and community parks in west Puget Sound.

Finance and Office Manager

Job Status: Permanent, Full-time Exempt Employee
Salary DOE ($45,000-$55,000 with opportunity to progress)
Benefits include health insurance, retirement, three weeks’ vacation, 12 days’ personal leave, and 10 holidays/yr.
Reports To: Executive Director

Position Description
The Finance and Office Manager plays an integral role on the Great Peninsula Conservancy team. Working closely with the executive director, this person is responsible for maintaining the financial and administrative systems of the organization. Activities include performing accounting activities, financial reporting, grant invoicing, and assisting in annual budgeting. Responsibilities also include managing and improving office systems.

About Great Peninsula Conservancy
Great Peninsula Conservancy is the regional land trust for all of Kitsap County, north Mason County, and west Pierce County, Washington. The organization is comprised of eight employees who work to acquire and steward ecologically valuable lands in our region and provide opportunities for people to appreciate the shorelines, streams, and forests that make our region an amazing place to live. With over 1,000 acres in ownership and another 1,100 under conservation easement we represent the needs of our 800 members and the general public. Join a dynamic team dedicated to protecting wildlife habitat and connecting people with nature.

• Work closely with the executive director to ensure the organization remains fiscally strong.
• Maintain accuracy of internal books and reporting.
• Manage GPC’s financial transactions and bank accounts.
• Develop, implement and maintain effective financial/accounting policies, procedures and internal controls in compliance with GAAP and applicable OMB Circulars.
• Work closely with the executive director to develop GPC’s annual budget and track performance.
• Oversee GPC’s annual audit and preparation of IRS Form 990.
• Provide oversight of a contractual bookkeeper.
• Prepare payments for approval and signature.
• Process payroll and administer vacation leave, personal leave and retirement benefits; oversee preparation and filing of quarterly payroll tax returns.
• Oversee reconciliation of bank accounts; reconcile financial records with donor database.
• Project and monitor cash flow and take or recommend appropriate action as needed.
• Provide regular financial reports to GPC-sponsored community groups.

Office Management
• Manage all administrative aspects of day-to-day operations, including mail handling, maintenance of technology, and purchase of office supplies.
• Assist executive director in the preparation of board meeting packets.
• Oversee risk management, including insurance coverage, compliance, and organizational policies and procedures.
• Administer all personnel functions associated with hiring of new employees.

• Bachelor’s degree in accounting, business management, finance, or a related field.
• 2 years of experience in accounting/finance, preferably for a nonprofit corporation.
• Proficient in QuickBooks or similar accounting software.
• Understanding of GAAP, fund accounting, financial reporting, and budgeting.
• Proficient in MS Office programs.
• Ability to work independently, manage multiple tasks, and meet deadlines.
• Excellent organizational, analytical, and problem-solving skills.
• Strong interpersonal and communication skills.
• Valid WA driver’s license and ability to perform out-of-office errands.
• Commitment to the mission of Great Peninsula Conservancy.

To apply, please send a resume and cover letter. Position is open until filled.