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Program Coordinator, Stewards Individual Placement Program Posted Nov 27
Conservation Legacy , Beckley, WV (New River Gorge Area)
Reports to: Program Director
Salary: Group 3: ($32,000-$36,000)
Location: Beckley, WV
Status: Full Time
Benefit Eligible: Full as per policies


The Program Coordinator implements initiatives within Stewards Individual Placement Program. This position coordinates program initiatives by interacting with program partners, supervisors and members. The Program Coordinator ensures all assigned positions are successfully recruited, supervisors are properly oriented with program policy and procedures and supported during the term of service. The Program Coordinator also ensures the members are oriented with program policy and procedures and supported during the term of service.

Essential Responsibilities and Functions:
Program Development
Assist in the development of new initiatives—providing feedback to Director of Partnerships, participate in calls as needed
Identify sites to successfully host a member; share RFPs, or applications with potential partners that correspond with their initiative(s)
Manage the site application process for respective initiatives
Review site applications and work through project approval process for their initiative(s)
Work with site partner to ensure project/site compliance with funding partner
Collect and review all site paperwork needed before starting a member in the field (VISTA Assignment Descriptions (VADs), On-Site Orientations, ADA Checklists, MOUs, etc.)
Review and approve site position descriptions for respective initiatives (notifies Marketing Coordinator of opportunity for web hosting and needed marketing materials for position/site)
Ensure successful recruitment plan to successfully fill initiatives’ positions
Process Memorandums of Understanding (MOU's) with non-agreement orgs (nonprofits, etc.)
Manage the supervisor experience by conducting orientations and quarterly calls and assistance with operational procedures (time keeping reporting, risk management etc.)
Ensure that the program is in compliance with the Corporation and Conservation Legacy Compliance requirements/expectations for both AmeriCorps and AmeriCorps VISTA project sites
Implement policy and procedures for Stewards, Conservation Legacy, and the Corporation
Working with Program Director to ensure proper routing and timely handling of worker’s compensation claims
Ensure that training and professional development for the member is compliant with funding partner’s expectations, and task agreements
Develop and oversee the file management processes for members and site applications
Work with member, supervisor and Enrollment Coordinator to ensure time sheets are completed and participate in the approval process for member payroll.
Responsible for ensuring program specific funds are properly requested and reimbursed and within budget constraints (professional development funds, travel funds etc.)
Manage respective initiatives’ site visit schedule and assign staff members and VISTA Leaders sites to visit, etc.
Manage the Member Tracking List for all members you are responsible for.
Approve VISTA Leader vacation and travel requests
Work with Program Director to ensure AmeriCorps slots are properly tracked
Supervisor Support
Develop and conduct new partner orientations
Serve as the primary site supervisor contact
Develop and oversee all partner evaluations
Conduct/participate in member and Supervisor mediation
Work with partner to create position descriptions when necessary
Manage the partner experience by providing calls and resources as it applies
Work with the Program Director to review and update partner handbook
Member Support
Develop and conduct new member orientations
Oversee the Member Tracking List through fact oversight/management
Oversee and review member reports, and member evaluations
Site visits are conducted within set time frames
Risk management coordination
Confirm that welcome packets and uniforms have been sent to member
Working with Program Director to approve and track professional development funds
Maintain Member files
Program Reporting
Assist Program Director with cooperative agreement tracking and reporting
Work with the Program Director and Communications Coordinator to collect, edit and package reports Compile and send all quarterly reports to partners
Physical Requirements:
Periodic overnight travel and non-traditional work hours, inclusive of weekend and evening hours. To successfully perform essential functions the Program Coordinator is required to sit, stand, walk, speak and hear. The Program Coordinator may be required to climb, balance, stoop, kneel, crouch or crawl on an infrequent basis. He/she must be able to operate office equipment, telephone, and computer and reach with hands and arms. The Program Coordinator may be required to lift up to 50 pounds unassisted. The ability to drive an organizational vehicle is also required. Reasonable accommodations may be made for qualified individuals with disabilities to perform the essential functions.
Minimum Qualifications:
Minimum of three (3) years of experience in nonprofit or program management
Flexibility, adaptability and capacity to work in a fluid, changing work environment
The ability to communicate effectively with all partners and staff in the organization and to understand administrative needs as they arise
Minimum of three (3) years of supervising others in the work environment
Minimum educational experience: Bachelor’s Degree preferred in management
Valid driver’s license and an insurable driving record
Proficient in computer programs, databases and social media
Must be able to pass a criminal history background check
Preferred Qualifications:
Previous experience with a Corps or youth serving organization
Bachelor’s Degree required. Business management preferred.

How to apply:
Send cover letter, resume with three professional references via email to Program Director, Amy Showalter: This position will remain open until filled, with preference given to applications received by November 30, 2017.